Facility booking for all event sizes

Conference & Events

Regardless if you’re planning a small intimate gathering or a large international conference we have it covered. We will customize our services to fit your needs from organizing the entire event or one specific component – We ARE your one stop shop!

We specialize in the following:

  • Venue/site selection
  • Hotel room block organization
  • Fully customizable online registration services for groups of any size
  • Meeting/session planning and execution
  • Signage and marketing
  • Exhibition/tradeshow planning & execution
  • Floor plans for tradeshows/meetings & shows
  • Audio visual coordination
  • Sponsorship consultation
  • Vendor/supplier contracting
  • Food and beverage coordination
  • Speaker contracting & scheduling
  • Design and production management
  • Event bag stuffing
  • Incentive giveaways
  • Team building coordination & organization
  • Spousal/guest programs coordination and management

Whether you require planes, trains, or automobiles – Stewart Conference & Events will take you there. We can arrange transportation services for any number of people. Whether by ground, air, rail or sea, we will have our team of in house TICO certified travel consultants get you where you need be.

  • Airline bookings coordination and management
  • Airport transportation services
  • Conference hotel shuttle planning and coordination
  • Routing and scheduling
  • Luxury motor coach, mini buses and van coordination and management
  • Stretch limousines and luxury sedan coordination and management
  • Vintage and special request vehicle coordination and management
  • Special needs vehicles coordination and management

Carlson Wagonlit is recognized as a global leader represented in over 150 countries and territories.  This is a strong negotiating tool that allows us to increase savings for our clients. Whether you require a block of 10 rooms or meeting space for a full conference, we are here to help with:

  • Hotel selection management
  • Room rate and contract negotiation
  • Hotel room block management
  • Private functions

Board meeting in the sunny south?  This is our specialty!

  • Site selection coordination and management
  • Hotel contract negotiation
  • Full transportation services
  • Multilingual staff
  • Hotel liaison
  • Hospitality coordination and management
  • Fully customizable online registration services for groups of any size
  • Spousal and guest programs
  • Gifts and promotional items
  • Program management and personnel
  • Children and youth programs